Agency Expense Management Linked Directly to Bank Accounts
Manage client-reimbursable pass-through costs and internal operational expenses with automated client markups and real-time general ledger postings.
100% Free · No credit card required · Zero arithmetic drift
Definition
What It Is
Agency expense management software tracks operational costs, contractor payouts, software subscriptions, and client-reimbursable expenses, linking deductions directly to verified bank accounts.
Who It's For
Target Audience
Agency operations directors, finance managers, accounting teams, and account executives managing client budgets.
Core Advantage
Why It Matters
Stops profit leaks from unbilled pass-through expenses by automatically queueing approved expenses for client invoices with custom markups.
Expense Ledger Sync
Bank-Linked Expense Feed
Live debits synced against HDFC Checking Account
Capabilities
Expense Control & Bank-Linked Workflows
Direct Bank Ledger Debits
Approved expenses instantly post debit entries to verified bank accounts, ensuring your cash balance matches reality at all times.
Automated Client Markups
Apply contract-specific percentage markups (e.g., +15% pass-through fee) to reimbursable expenses when harvesting onto client invoices.
Two-Layer Approval Workflow
Expense entries undergo operational project verification followed by financial sign-off before funds are disbursed or billed.
Receipt Attachment & Auditing
Upload digital receipts, invoices, and vouchers with immutable audit trails for complete tax and GST compliance.
Tax Deductions & TDS Tracking
Categorize contractor expenses with appropriate TDS withholding deductions and vendor GST compliance verification.
Project Cost Allocation
Directly tie hardware purchases, stock media licenses, and cloud servers to individual client projects to protect gross margins.
Process
From Expense Submission to Bank Reconciliation
Log & Categorize
Team members log expenses with receipts, selecting the client project, expense category, and reimbursable status.
Two-Layer Approval
Project managers confirm deliverable legitimacy, then finance authorizes deduction from the verified bank account ledger.
Harvest with Markups
Invoicing engine bundles reimbursable expenses into the next client bill with automated markup percentages applied.
Architecture
Related Financial Pillars
Frequently Asked Questions
Direct answers for agency operations and financial teams.
How does client expense markup work in Money OS?
When an expense is marked as client-reimbursable, you can assign an agreed markup percentage (e.g., 10% or 15%). When generating the client invoice, Money OS automatically calculates the marked-up total while recording the original net cost in your internal books.
Does Money OS prevent expenses from being billed twice?
Yes. Once an expense is harvested onto an invoice and issued to a client, it is automatically locked and flagged as billed in the system, preventing double-billing.
Is Money OS expense management free?
Yes. Money OS expense management, two-layer approvals, bank-linked debits, and markup automation are 100% free during beta.