Agency Time Tracking Built for Seamless Invoicing
Capture every billable minute without friction. Multi-tier rate cards, one-click browser timers, timesheet approvals, and instant invoice harvesting.
100% Free · No credit card required · Zero arithmetic drift
Definition
What It Is
Agency time tracking software records employee and contractor hours worked on client projects, applying contract rate cards to calculate billable revenue and internal labor costs.
Who It's For
Target Audience
Agency operations directors, project managers, freelance contractors, and internal agency delivery teams.
Core Advantage
Why It Matters
Eliminates unbilled hours and billing disputes by directly flowing approved timesheet entries into compliant tax invoices.
Timesheet Approvals
Weekly Agency Timesheet Feed
Week of Sep 24 – Sep 30 · 142.5 Billable Hours Logged
Capabilities
Time Tracking & Rate Resolution
Cascading Rate Cards
Resolve rates hierarchically: Client Contract Override → Project Role Rate → Default Organization Rate Card.
Live Timers & Manual Entry
Start timers directly from your browser toolbar or log hours retrospectively with notes, categories, and milestone links.
Multi-Tier Manager Approvals
Weekly timesheet submissions undergo project manager review and sign-off before becoming eligible for client invoicing.
Billable-Only Contractors
Invite external freelancers and specialist contractors to log hours securely without granting access to sensitive company financials.
Instant Invoice Harvesting
Select approved timesheets and convert them into GST-compliant line items in a single click with zero manual data entry.
Team Utilization Analytics
Track individual and team billable utilization percentages to identify overworked resources or capacity bottlenecks.
Process
From Time Entry to Invoiced Revenue
Work & Log
Team members log time against client projects and specific milestones using live timers or manual duration entry.
Manager Review & Approval
Project managers review submitted timesheets, verify notes, and approve hours with full audit timestamps.
One-Click Invoicing
Approved billable hours are automatically harvested into GST tax invoices, locking entries against duplicate billing.
Architecture
Related Financial Pillars
Frequently Asked Questions
Direct answers for agency operations and financial teams.
Can contractors log time without accessing client invoices or company bank accounts?
Yes. Money OS includes a dedicated Billable Contractor role. Contractors can only see the projects and tasks assigned to them and can log timesheets without seeing invoices, financials, or bank accounts.
How does Money OS resolve different billing rates for different clients?
Money OS evaluates rate rules in order of specificity: if a contract-specific override exists for that client and role, it wins; otherwise, it falls back to the default organizational rate card.
Is Money OS time tracking free?
Yes. Money OS time tracking, timesheet approvals, and rate card management are 100% free during beta.