Agency Project Management Designed Around Real Margins
Deliver client projects with absolute financial clarity. Track Fixed Fee deliverables, hourly timesheets, contractor costs, and scope creep in one unified view.
100% Free · No credit card required · Zero arithmetic drift
Definition
What It Is
Agency project management software coordinates client deliverables, milestones, resource assignments, and budgets while continuously monitoring actual project profitability.
Who It's For
Target Audience
Agency project managers, producers, delivery leads, and account directors in digital, web, and creative agencies.
Core Advantage
Why It Matters
Prevents project margin erosion by comparing internal cost-to-complete against agreed client contract caps in real time.
Project Financial Monitor
Fintech Studio Redesign Project
Fixed Fee Engagement · 3 Milestones
Capabilities
Project Delivery Models & Controls
Contract Billing Models
Natively configure Time & Materials, milestone-based Fixed Fee, or recurring monthly Retainers for every client engagement.
Milestone Delivery Gates
Gate invoice generation upon explicit deliverable sign-offs, ensuring automated billing stays aligned with project milestones.
Budget Burn Monitoring
Visual progress bars display fee burn vs hours consumed, warning delivery managers before projects exceed allocated budgets.
Resource Cost Allocation
Assign team members and contractors with individual internal hourly cost rates to calculate genuine project delivery costs.
Billable vs Non-Billable Tracking
Distinguish client-billable delivery hours from internal revisions, team meetings, and administrative overhead.
Real-Time Margin Analytics
Review project gross margins dynamically as hours are logged and approved, preventing end-of-project financial surprises.
Process
The Project Delivery Lifecycle
Contract Setup & Budgeting
Select billing model, establish milestone delivery dates, assign rate cards, and define internal labor and expense caps.
Delivery & Time Logging
Engineers, designers, and managers log work against specific milestones with live browser timers or weekly timesheets.
Approval & Invoicing
Approve deliverable completion, harvest billable time into tax invoices, and review real-time project profitability.
Architecture
Related Financial Pillars
Frequently Asked Questions
Direct answers for agency operations and financial teams.
How does Money OS handle Fixed Fee vs Time & Materials projects?
For Fixed Fee projects, revenue is tied to milestone completions and labor costs accumulate as hours are logged. For T&M projects, revenue is calculated directly by multiplying approved hours by the active rate card.
Can clients see our internal contractor cost rates?
Never. Money OS enforces strict tenant and role separation. Internal labor cost rates are visible only to workspace administrators and financial managers, never on client-facing invoices or exports.
Is Money OS project management software free?
Yes, 100% free during beta. You can manage unlimited projects, milestones, and rate cards without software subscription fees.