Agency Profitability Software That Reveals Real Margins
Stop guessing which clients and projects actually make money. Automatically compare billable revenue against internal labor costs and bank expenses in real time.
100% Free · No credit card required · Zero arithmetic drift
Definition
What It Is
Agency profitability software calculates the net and gross financial margins generated by individual clients, projects, and workforce teams, accounting for labor overhead and expenses.
Who It's For
Target Audience
Agency founders, managing partners, operations directors, and client service vice presidents.
Core Advantage
Why It Matters
Stops the trap of growing top-line revenue while shrinking net profits by highlighting low-margin scope creep before it damages agency health.
Executive Margin Dashboard
Project Portfolio Margin Analysis
Q3 Agency Profitability Summary · Active Clients
Capabilities
Profitability Engine & Analytics
Project Gross Margin Tracking
Calculates project gross margin: Billable Revenue minus Internal Labor Costs minus Direct Project Expenses.
Client-Level Profitability
Aggregate performance across all projects for a client to identify your most lucrative accounts and unprofitable relationships.
Internal Labor Cost Rates
Assign private cost rates to team members and contractors to measure true cost-of-goods-sold (COGS) without exposing salaries.
Effective Hourly Rate (EHR)
Reveal the true revenue earned per hour worked on Fixed Fee and Retainer contracts to prevent scope creep.
Team Utilization Metrics
Measure billable vs non-billable hour percentages across departments to balance workforce workload and hiring needs.
Real-Time Ledger Integration
Profit metrics are calculated directly from verified double-entry ledger transactions, eliminating reporting lag and arithmetic drift.
Process
How Real-Time Margin Analytics Work
Capture Revenue & Costs
As hours are logged, contractor rates apply; as expenses are approved, bank debits post; as milestones complete, revenue locks in.
Continuous Margin Calculation
Money OS compares total recognized revenue against cumulative labor and direct material costs in sub-milliseconds.
Act on Insights
Identify scope creep early, renegotiate retainer caps, or adjust staffing mix before projects conclude in the red.
Architecture
Related Financial Pillars
Frequently Asked Questions
Direct answers for agency operations and financial teams.
How does Money OS calculate labor cost for salaried employees?
You can configure an effective hourly cost rate for salaried staff (calculated by dividing annual salary plus benefits by annual working hours). Money OS multiplies this cost rate by hours logged to derive accurate labor COGS.
Can non-admin team members see agency profit margins?
No. Profitability figures, contractor cost rates, and overall agency margins are strictly restricted to Workspace Admins. Regular team members and contractors only see their own timesheets.
Is Money OS profitability software free?
Yes. All project profitability analytics, client margin reports, and effective hourly rate calculations are 100% free during beta.